Aled Ellis and Company Limited trading as Aled Ellis & Co ("we", "our", "us") take your privacy very seriously. This policy also applies to Aled Ellis Sales Limited.
This Privacy Policy sets out how we use and look after the personal information we collect from you. As the organisation who is responsible for, and controls the processing of your personal data, we are the data controller, and sometimes also the data processor, and will take reasonable care to keep your information secure and to prevent any unauthorised access or use of it.
We may update this Privacy Policy from time to time and will inform you to any changes in how we handle your personal data.
Personal data means any information about an individual from which that individual can be identified.
We may collect, use, store and transfer some personal data of our clients, employees and suppliers (data subjects).
The data we collect from clients may include:
The data we collect from employees may include:
The data we collect from suppliers may include:
A client may give us their personal data by filling in a form or by communicating with us by post, phone, email, in person, via our website or otherwise.
An employee may give us their personal data by CV as an applicant for employment, by interview on being appointed to a post or by communicating with us by post, phone, email, in person, via our website or otherwise.
A supplier may give us their personal data when accepting instructions or orders or when invoicing.
We will use personal information only for the purposes for which it has been provided.
The reason we need the personal data of our clients, employees and suppliers is to be able to be engaged in the business of providing general estate agency services to clients of the company and to properly administer our business.
The lawful basis for processing the personal data is that we have a contractual obligation to our clients, employees and suppliers to provide the estate agency services and administer the business or we have a legitimate interest to ensure that our business is administered properly and in
accordance with our legal and regulatory responsibilities and the general law.
We have set out below, in a table format, a description of all the ways we plan to use your personal data and the legal basis we rely on to do so. Where appropriate, we have also identified what our legitimate interests are.
Purpose/Processing Activity --- Lawful Basis for processing under Article 6 of the GDPR
Direct Marketing: We may wish to send you marketing information, by post, e-mail, or SMS. We will only do this if you have given your consent to your personal data being used in this way (either when you submit your details to us or at a later stage). You can update your marketing preferences by writing to the Data Protection Officer at the address below.
In appropriate cases we pass information to solicitors and other necessary third parties in connection with property transactions.
We may share your personal data with Propertymark and the Property Ombudsman, suppliers and sub-contractors in order to ensure that your instructions to us are administered properly and in accordance with the general law.
Third-party service providers will only process your personal data for specified purposes and in accordance with our instructions.
We may disclose your personal information to third parties if we are under a duty to comply with any legal obligation; or to protect the rights, property, or safety of our clients, employees or others.
We are committed to protecting your privacy and have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We keep personal data on our clients while we are acting upon instructions received and for at least six years after instructions have terminated for whatever reason. We will delete this data sooner if specifically requested and we are able to do so.
We keep personal data on our employees while they are in our employment and for three years after employment has terminated for whatever reason. We will delete this data sooner if specifically requested and we are able to do so. We may need to retain some personal data for longer for legal or regulatory purposes.
We keep personal data on suppliers and sub-contractors while they are engaged by our business and for six years after the engagement has terminated for whatever reason. We will delete this data sooner if specifically requested and we are able to do so. We may need to retain some personal data for longer for legal or regulatory purposes.
In some circumstances we may anonymise the personal data we receive (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
When you visit our website, the website, we, may collect, process and use information about you which may not personally identify you but which may be helpful for improving the operation of the website. Such information may be collected through "traffic data" and may entail the use of "cookies", "IP Addresses" or other numeric codes used to identify your computer. You can delete cookies or configure your computer to reject them, although this may disable the website’s ability to manage individual sessions.
This website may contain links to other sites. Please be aware that we are not responsible for the privacy practices of these sites. We encourage our users to be aware when they leave this website and to read the privacy statements applicable on those sites. This privacy policy does not apply to information collected on third parties’ sites.
All data subjects have the right to:
If you have any queries about this Privacy Policy, wish to stop direct marketing by us, or you wish to access or update your information please email Mr Aled Ellis – [sales@aledellis.com]